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The Significance of HIPAA Compliant Medical Transcription Services

Medical transcription services are widely used by the health-care industries across the globe. It is the most convenient way of maintaining and accessing accurate medical records from anywhere at any time. Medical transcription requires qualified and trained personnel to transcribe a doctor’s notes. A doctor’s notes typically consists of his/her observations, diagnosis, medical history, instructions and prescriptions related to a patient under his/her care. These notes need to be accurate and available whenever the patient arrives for the next visit or happens to avail any other medical facilities. Transcribed medical records are very easy to access, share and collate for medical review. There are plenty of registered HIPAA medicinal transcription service providers who are recognized for their wide range and high quality of services that guarantee safety and security of information.

All areas of business require legal authorization from the federal or state government. This authorization signifies that a particular company or a service provider has the necessary permission to carry on his business as per the standards prescribed by a recognized agency in its field. The health insurance portability and accountability act, referred as HIPAA, was formulated to adopt standardized security measures to protect sensitive patient data against unauthorized disclosure of any information during electronic exchange. When online companies specify that they are HIPAA medical transcription companies, it means that their services are customized according to the needs and specifications of the HIPAA and that their internal procedures for security and privacy meet the HIPAA medicinal transcription standards.MDofficeManagermeets these specifications and security measures.

Security Offered By HIPAA Medical Transcription Companies:

When you choose amedical transcriptioncompany that comply by the HIPAA standards, you can be assured of security in the following different areas

Θ  Physical Security: Online companies provide a controlled log-in entry to their authorized staff.


Θ  Data Access Security: The entire transcription process, dictations and reports on workstations are connected to the HIPAA medical transcription company’s private network. Absence of devices such as floppy drive and disc drives curbs download, printing and transmission of information.


Θ  Information Security: Incoming ports are protected by firewall and filters, system access is provided only to FTP and management ports. Only encrypted files which are configured around stringent security standards are transferred online. Clients can have access only through a valid log-in and password.

Θ  Security of Privacy: HIPAA compliant transcription companies make their employees sign a confidentiality agreement. All the computers within the setup have active security which is monitored 24×7 with automated and real-time network intrusion detection.

Medical Transcriptionis one of the most challenging parts of the healthcare cycle with very few standards and a lot of billing nightmares.MDofficeManager provides control over the process from dictation to transcription to document management by meeting new HIPAA regulations, guaranteeing 98.5% accuracy and next day turn-around-time. This will save hospitals and medical practices up to 30% without any capital expenditure.

MDofficeManager has over a decade of experience in offering a web-based document management platform that provides clients with all aspects of the healthcare documentation process through confidentiality contracts, encryption technology and dedicated data lines.

MDofficeManager provides online accounts for physicians and staff so they can access through virtually any internet accessible computer to search, review, edit, print, fax, e-sign, and much more to provide seamless medical transcription services. These files, after you sign off, can be automatically uploaded to the health information systems using the latest integration options such as HL-7 or they can be manually posted by us as per your requirements.

MDofficeManager is a genuine member of the consortium with Verizon Medical Data Exchange (MMDE) where you can connect to 300,000 plus physicians to interact for clinical documentation.